icRec User Guide

PART 2

Basics

Import

Import manually

• From a registered recorder: Settings → Import sources → “Import” (取り込む)
• By choosing files: the import button in the toolbar, or ⌘I

Import automatically on connection　Under Settings → Resident mode and auto import (常駐と自動取り込み), each option can be turned on separately.

• Resident mode (常駐する): on by default. icRec keeps running in the background after you close the window and waits for your recorder (resident mode and menu bar).
• Auto import: when a registered recorder connects, icRec comes to the front and copies only new recordings. Works only in resident mode.
• Auto eject: only after every file was copied and verified. If Spotlight or Finder is still reading the recorder right after it was connected, icRec tries again a few times, and shows whether it was ejected, or why not, in Activity, the completion message and the notification. It never forces removal.
• Notifications: start, completion and problems of automatic imports. macOS asks for permission the first time.

How your files are protected

• Files are copied to a staging folder and verified by SHA-256 before being saved.
• Recordings already imported are not copied again. If the copy on your Mac is missing, it is restored from the recorder.
• Files on the recorder are never modified. They are removed only if you turn on “Remove imported audio from the recorder” below, and only once their copy on your Mac is verified.
• Starting an import clears finished jobs from the Activity list (recordings and texts are kept).

Remove imported audio from the recorder (optional)

If recordings keep piling up on the recorder, it runs out of space and every connection has more files to check. Turn on “接続時に、前回までに取り込み済みの音声をレコーダーから削除する” (Remove audio imported earlier from the recorder when connecting) for a recorder under Settings → Import sources, and icRec tidies the recorder up each time you import. It is off by default, and icRec asks before turning it on.

1. When you connect the recorder and import (automatically or with the Import button), icRec first removes the audio imported on earlier connections.
2. Then it imports the new recordings. What is imported now stays on the recorder until the next connection.

• Only audio imported from that recorder and folder, unchanged since, and with the same content (checked by SHA-256) in your storage folder is removed.
• Audio whose copy on the Mac is missing or different, audio rewritten on the recorder, and audio of recordings you deleted in icRec are kept. Folders and non-audio files are never removed.
• Audio that could not be removed stays on the recorder and is shown in Activity. A removed recording shows when it was removed under “Source file and date evidence”.

Resident mode and the menu bar

• In resident mode, click the icRec icon in the menu bar to show or hide the window. In the background, icRec disappears from the Dock.
• Right-click (or Control-click) the icon for Show, Import, Settings, Check for updates, About icRec, User guide and Quit.
• Choose what closing the window does: ask every time, keep running in the background, or quit. “Don't ask again” remembers your choice.
• “Open icRec at login” (ログイン時に icRec を起動する) starts it in the background when you log in (off by default).
• To quit the app, use the icon's right-click menu or icRec → Quit icRec.
• macOS may hide the icon, for example when the menu bar is full. You can still show the window by opening icRec again from the Applications folder, and check icRec under System Settings → Menu Bar → “Allow in the Menu Bar”.

Record with your Mac's microphone (voice memos)

When your recorder isn't at hand, record with your Mac's microphone and handle the memo like any imported recording. Off by default.

1. In Settings, turn on “Record voice memos with the Mac's microphone” (Macのマイクでボイスメモを録音する). Voice Memos (ボイスメモ) appears in the sidebar.
2. Choose a microphone. “System default” (システムの既定) follows the input selected in System Settings.
3. On the Voice Memos screen, press “Start recording” (録音を開始). Press again to stop and save. ⇧⌘R also starts and stops.

• Memos are saved to the Recordings list as “ボイスメモ yyyy/MM/dd HH:mm” with the “Macで録音” tag, dated when recording started. Recordings imported from a recorder get the “ICレコーダー” tag.
• Once connected to Whisper Local, each memo is transcribed after it is saved.
• If no sound reaches icRec from the chosen microphone (it sends only silence), a warning “「microphone」から音が届いていません” (No sound from the microphone) appears while recording. Stop and choose another microphone under “マイク” (Microphone). A silent memo is saved but not transcribed.
• macOS asks for microphone access the first time. If you declined, allow icRec in System Settings → Privacy & Security → Microphone. The microphone is used only between starting and stopping a recording.
• If the microphone is disconnected while recording, what was recorded is saved. If icRec quits while recording, the memo is recovered at the next launch.

Also record the other side of a Zoom meeting

Turn on “会議などを録音する” (Record meetings and the like), choose the app, and icRec takes that app's sound directly and records it together with your voice from the microphone, in one recording. Unlike picking up the speakers with the microphone, the other side's voices come through at their original quality. Requires macOS 14.2 or later.

1. Open your meeting app, such as Zoom, and join the meeting.
2. On the Voice Memos screen, turn on “会議などを録音する” (off by default; normally only the microphone choice is shown).
3. Put on earphones or headphones. Because two sources are recorded at once, earphones are required.
4. Under “録音するアプリを選んでください” (Choose the app to record), choose the meeting app. It appears in the list by itself once you join the meeting.
5. Press “Start recording” (録音を開始). The first time, macOS asks for “System Audio Recording” permission; allow it.

• Only the chosen app's sound is recorded. Notification sounds and other apps are left out.
• When you stop, icRec measures how loud your voice and the other side are and levels them automatically before saving. Long recordings take a little while to save.
• With speakers, the other side's voices also reach the microphone and are recorded twice. Always listen with earphones or headphones.
• If the other side's sound didn't come through, icRec tells you after saving. If you declined permission, turn on icRec under System Settings → Privacy & Security → Screen & System Audio Recording → “System Audio Recording Only”.
• Tell the other participants before you record a meeting.

• The meeting app isn't listed: apps appear once they start handling sound, so one that has just opened may be missing. Join the meeting and the list updates by itself (↻ refreshes it too). To prepare before the meeting, play a sound once, for example with Zoom's Settings → Audio → Test Speaker. For meetings in a browser such as Google Meet, choose that browser (Chrome, Safari and so on). If it still isn't listed, reopen the meeting app.
• “音を受け取れません” (Can't receive the sound) and recording doesn't start: join the meeting so you can hear the others, then press Record again. If you reopened the meeting app, choose it again in the list.
• “相手の音が入っていませんでした” (The other side's sound wasn't recorded) after recording: check the “System Audio Recording Only” permission, and that the meeting app wasn't muted or at zero volume.

Import iPhone voice memos

Recordings made with Voice Memos on iPhone can be imported automatically once iCloud has synced them to this Mac. Off by default.

Preparation

1. On both iPhone and Mac, turn on Voice Memos in iCloud settings with the same Apple Account. If the Mac's Voice Memos app shows your iPhone recordings, syncing works.
2. In System Settings → Privacy & Security → Full Disk Access, turn on icRec (add it from the Applications folder with “+” if it isn't listed). “Open Full Disk Access settings” (フルディスクアクセスの設定を開く) in icRec's Settings opens this pane.
3. Quit icRec and open it again.

Using it

1. In Settings, turn on “Import iPhone voice memos automatically” (iPhoneのボイスメモを自動で取り込む).
2. Choose whether to import only recordings that arrive from now on, or everything already in Voice Memos too.

• The option can't be turned on until a storage folder is chosen; use “Mac側の保存先を選ぶ” shown in the panel first.
• While icRec is running it checks every 30 seconds and imports up to 3 recordings at a time. Recordings still syncing from iCloud are imported once they arrive.
• Imported recordings appear with the name you gave them on iPhone and the “iPhoneボイスメモ” tag, or “iPhoneボイスメモ yyyy/MM/dd HH:mm” if the name can't be read. The recording date is the time it was recorded on iPhone.
• Once connected to Whisper Local, they are transcribed after import.
• Voice Memos recordings are only read, never changed or deleted. Recordings you delete in icRec, or rename on iPhone, are not imported again. Deleting on iPhone does not remove them from icRec.
• Newer recordings (.qta) are imported by converting their AAC audio to m4a. Recordings that can't be converted are listed in Activity; export them from Voice Memos and import the file instead.
• While the option is off, “Check access” (読み取りを確認) tells you whether the permission is in place.

Import AI MindClip recordings

Recordings made with SwitchBot AI MindClip and uploaded to SwitchBot's cloud can be imported automatically. Off by default.

Preparation　Install the AI MindClip app on your phone and check that your MindClip recordings appear in it. Choose a storage folder in icRec's Settings first.

1. In Settings, in the “マインドクリップの録音を自動で取り込む” (Import MindClip recordings automatically) panel, press “QRコードでログイン” (Sign in with QR code).
2. Scan the QR code with the AI MindClip app on your phone and approve the sign-in there.
3. Once signed in, turn the option on and choose whether to import only recordings that arrive from now on, or everything already in the cloud too.

• While icRec is running it checks every 5 minutes and imports up to 3 recordings at a time.
• Imported recordings appear with the name MindClip gave them and the “マインドクリップ” tag, or “マインドクリップ yyyy/MM/dd HH:mm” while they have no name yet. The recording date is when recording started on MindClip.
• Once connected to Whisper Local, they are transcribed after import. MindClip's own transcripts and summaries are not imported.
• Recordings in the cloud are only read and downloaded, never changed or deleted. Recordings you delete in icRec are not imported again.
• If the sign-in lapses, the panel and the sidebar say so; sign in again with the QR code. “ログアウト” (Sign out) removes the sign-in from this Mac and stops importing.

Import HiDock recordings from HiNotes

Recordings and whispers (short voice notes) made with HiDock and synced to HiNotes can be imported automatically. Off by default.

1. In Settings, in the “HiNotesの録音を自動で取り込む” (Import HiNotes recordings automatically) panel, press “HiNotesにログイン” (Sign in to HiNotes).
2. On the HiNotes page that opens inside icRec, enter your email address and password, complete the image check and sign in.
3. Turn on “HiNotesの録音を自動で取り込む”.

• While icRec is running it checks HiNotes for new recordings and whispers every 5 minutes and imports them with the “HiNotes” tag. The recording date is the one recorded in HiNotes, and the name is the one HiNotes gave.
• Only audio is imported. With transcription on, icRec transcribes it (with Whisper Local). Recordings in HiNotes are never changed or deleted.
• icRec does not store your password. Only if you choose “このMacにメールアドレスとパスワードを記憶する” (Remember email and password on this Mac) on the sign-in page are they kept in the Mac's keychain to fill in next time. Remove them any time with “記憶したログイン情報を削除” (Delete remembered sign-in) in Settings.
• HiNotes allows only one sign-in at a time. Signing in with the HiNotes app signs icRec out; sign in again with “HiNotesにログイン”.

Recording dates

The calendar shows recordings whose date is confirmed. By default, a date is confirmed automatically when:

Otherwise the recording shows “Check date” (日時を確認) and appears in the calendar's “Check dates” list. Open it, choose Edit (編集), enter the date, turn on “I checked this date” and save. A file's modification time alone is never treated as the recording date.

Match the rule to your recorder　Each row in Settings → Import sources has “How to get the recording date…” (録音日時の取得方法…). Files you choose directly have their own setting.

• Pick a file-name format such as yyMMdd_HHmm (SONY and others) or yyyyMMdd_HHmmss, or enter a custom one.
• yyyy/yy year, MM month, dd day, HH hour, mm minute, ss second (optional). Symbols match as-is; quote letters, as in 'REC'_yyyyMMdd_HHmm. Matching starts at the beginning of the name; trailing parts such as _01 are ignored.
• “Save” applies from the next import. “Save and re-check” also applies the rule to that source's recordings. Dates you confirmed or edited yourself are not changed.

Home and dashboard

icRec opens on Home (ホーム). Ask “icRec に聞く” (Ask icRec) in the middle and the answer and related items appear. Try one of the example questions, and see notices below. Where your recordings and tasks stand is on the dashboard (ダッシュボード) in the sidebar.

• Notices: shown only when there are task suggestions to review, unopened recordings, recordings with unconfirmed dates or running jobs. Click one to go there.
• Counts: unfinished tasks (in progress and overdue among them), tasks left this month, recordings (imported this month), and managed items (recordings, notes and tasks).
• In progress and upcoming: tasks in progress and tasks due within 7 days (including overdue), shown as “today”, “in 3 days” or “overdue (1 day)”.
• Task status: the share of open, in-progress and done tasks, and a chart of tasks added and completed each month over six months including this one.
• Latest recordings and notes: newly imported recordings and recent notes. Click to open them.

Dates when tasks were added and completed are recorded from 0.1.18. Earlier tasks are placed on the chart by estimating from their source text's date or last update, and the chart says so.

Ask icRec (AI search)　Ask in plain words in the search box on Home (for example “When did we talk about generating titles automatically?” or “When are the design proposals due?”). Even when the words differ, icRec finds recordings, notes, daily reports and tasks with a similar meaning and answers.

• The AI's answer is on top and related items below, most relevant first. [1] and so on in the answer are the item numbers; click an item to open it.
• “AI への指示” (Instruction for AI) under the search box offers slides, a mind map or an infographic besides an answer. Slides (a cover and 4–8 pages) export as PDF; mind maps and infographics as PNG images. Any of them can be saved to Notes or copied as text with their sources. After a result, choosing another instruction remakes it from the same question.
• How it works: the AI widens the question into search terms (only the question is sent), icRec searches on your Mac, and only excerpts of up to 20 candidates are sent to the AI to write the answer. The whole library is never sent. An answer takes about 10–30 seconds.
• “Ask icRec” needs Codex or an API key. When neither is chosen under AI, Home becomes “icRec で探す” (Search icRec) and searches by keyword (nothing is sent). It also searches by keyword while another AI job is running.

Play and edit

Choose a recording under Recordings (録音) to see its details on the right. The list and details open at half width each; drag the divider to adjust (double-click to reset).

• Press the play button to play the audio.
• Star recordings you want to come back to with “Star” or the ☆ in the list. “Starred only” shows just those.
• Click the title twice to rename in place. Return confirms; Esc cancels.
• Edit (編集) changes the title, folder (category), memo and recording date.
• “ひとこと残す” (Add a note) adds a note linked to the recording.
• “Source file and date evidence” shows the original file name, how the date was decided and when it was imported.
• Each text has Copy and “Save to Notes” (メモに保存).
• Each text's Delete removes only that text, such as a duplicate summary or a failed transcript. The recording and other texts stay; the file moves to the Mac's Trash.
• Recordings still named as imported (for example “260916_1556”, “ボイスメモ 2026/09/18 10:30” or an iPhone name) get a title that fits their content the first time you use AI on them (summaries, tidy-up and tasks).

Read aloud　Press “読み上げ” (Read aloud) next to a transcript, summary or note and a reader opens and starts reading. Sentences appear one by one in large type, the current one highlighted. Click a sentence to read from there; Space pauses and resumes, Esc closes. Choose the voice and speed in Settings. It uses the voices on your Mac, so it needs no internet or fees and sends no text anywhere. English words in Japanese text may sound unnatural.

Correct text by hand

Fix homophone errors or a summary's nuance by hand. This works for original transcripts, revised texts, summaries and so on (not for Google Docs copies, which follow the Google side).

1. Press “修正” (Correct) under a text and edit it. Return adds a line break.
2. “Save correction” (⌘S) saves; Esc cancels.

The first time you correct a text, the previous version is kept. Compare with “修正前を見る” (Show before correction) and go back any time with “修正前に戻す” (Restore). Later summaries, tidy-ups and task extraction use the corrected text.

Search, sort and batch processing

• What the list shows: up to two lines of the summary, note or transcript under each title. While searching, the text around the match is shown.
• Search: titles, notes, folders and original file names, plus the text of transcripts, summaries and revised texts, and tag names. Case and full/half-width characters are ignored. Separate words with spaces (full-width spaces work too) to find recordings containing all of them.
• Open a recording while searching and matches in its texts are highlighted, with “search term: n” in each text's heading.
• If nothing is found, icRec shows whether “NEW only”, “Starred only” or tag filters are also applied, with buttons to clear them.
• Sorting and NEW: sort by import date, recording date or title, ascending or descending. Newly imported recordings get “NEW”, which clears when you open them or after 7 days. “NEW only” filters, and “Select NEW” selects them all.
• Batch processing: ⌘-click or ⇧-click several recordings to open the batch panel (also in the right-click menu): transcribe, summarize, tidy up, find tasks, save audio to Drive, clear NEW, add tags or delete. Recordings are processed one by one, skipping those already done. Press Stop in the sidebar to stop.

Tags

• Tag recordings, tasks and notes. “プライベート”, “会社”, “会議” and “電話打ち合わせ” (private, company, meeting, phone call) are ready from the start.
• Choose from the Tag button at the left of the tag row, or type a name to create one. You can tag several selected recordings at once.
• Tags on a recording carry over to tasks made from it and texts saved to Notes.
• Filter with each screen's Tag menu. With several tags chosen, items having all of them are shown.
• “タグを管理…” (Manage tags…) adds, renames, recolors, merges and deletes tags.

Delete and restore recordings

• Delete from the recording's details, the list's right-click menu or the batch panel. Check what will be deleted with it, and how many, in the confirmation.
• The audio file and the recording's texts (transcript, summary, revised text and so on) are deleted together. Tasks and notes made from it are deleted only if you choose “Also delete tasks and notes”.
• Deleted recordings stay in “Recently Deleted” above the list for 30 days; “Restore” brings them back with their data. After that, or with “Delete permanently”, their files are moved to the Mac's Trash.
• Even if the same recording is still on the recorder, it is not imported again. Undo this under “Audio not to import again” in Recently Deleted.
• Audio, events, Docs and Tasks sent to Google stay there. Delete them in Google if needed.

Transcription (Whisper Local)

Transcription uses Whisper Local, a free app running on the same Mac (Apple silicon Mac, macOS 14 or later). Everything happens on this Mac; audio never leaves it.

Get Whisper Local

1. Download the DMG from the Whisper Local page and drag “Whisper Local” to Applications. Update the same way when a new version is out (prepared models and settings are kept).
2. Prepare a model under Whisper Local's Settings → Models. “Large v3 Turbo” is recommended.

Connect it to icRec (one confirmation)

1. Choose a storage folder under “保存先” (Storage) in icRec's Settings first.
2. At the top of “文字起こし” (Transcription) in Settings, press “Whisper Local と連携する” (Connect to Whisper Local).
3. Whisper Local asks “「icRec」と連携しますか？” (Connect with icRec?). Check the folder it will read (icRec's storage folder) and the requesting app, then press “連携する” (Connect).

That sets everything up for you: resident mode, the allowed folder, the app registration and request acceptance in Whisper Local, and the client ID, token and folder ID in icRec. Transcription is turned on. Nothing needs to be copied by hand (needs Whisper Local 0.3.15 or later).

• Without Whisper Local, Settings says it is needed for transcription. Get it with “Whisper Local を入手” (Get Whisper Local), open it once, press “インストールしたので確認する” (I installed it), then connect.
• If icRec says your Whisper Local doesn't support automatic connection, update Whisper Local to the latest version.
• Once connected, the same place offers “接続を確認” (Check connection) and “連携し直す” (Connect again). Connect again after changing the storage folder.
• To set it up by hand instead, open “手動で設定する（詳細）” (Set up manually) and enter the client ID, token and folder ID registered in Whisper Local's Settings → Integrations (the port is normally 8769).

• With “start Whisper Local in the background when icRec starts” on, you don't need Whisper Local to open at login (Whisper Local 0.3.14 or later).
• Leave “文字起こしの言語” (Transcription language) at the default “日本語” (Japanese) for Japanese recordings. Choose a model or follow Whisper Local's setting. Output can be TXT, CSV, SBV, SRT or VTT.
• When on, new recordings are transcribed automatically. To transcribe one yourself, press “文字起こし” (Transcribe) in its details. Pressing it again on a transcribed recording asks first (the existing transcript and what was made from it are kept).
• Recordings over two hours are split at pauses automatically, sent in parts, and joined into one transcript. The recording stays as one.
• Lines such as “ご視聴ありがとうございました” (Thanks for watching) that appear in silent or noisy parts are removed from the transcript automatically.
• “未完了を一括文字起こし” (Transcribe all pending) in Activity transcribes untranscribed recordings one by one, oldest first. Stop pauses it; next time only the rest is processed.
• Keep Whisper Local running while transcribing. Speaker identification needs a speaker model in Whisper Local (it slows processing). Speaker labels are never turned into real names.
• The token is kept in the Mac's keychain, not in the settings file. When connecting, it is handed over only inside this Mac and never put in a URL. MacWhisper settings from 0.1.30 or earlier are not carried over; connect as above.

Summaries, tidy-up and task extraction (AI)

Under “AI 機能” (AI) in Settings, choose one: “使わない” (None), “Apple Intelligence”, “Codex（ChatGPT）” or “API キー・LM Studio” (API key / LM Studio). Without AI, importing, transcription, keyword search, tags and tasks all still work.

• Apple Intelligence: available on Apple silicon Macs with macOS 26 or later when Apple Intelligence is on. Your Mac's own AI does the work and no text leaves the Mac. Tidying up long texts takes longer than with Codex. If it can't be used, the sidebar shows why in orange.
• If Apple Intelligence summarizes a passage during “文章を整える” (Tidy up) instead of tidying it, the passage is tried once more; if it is summarized again, it is kept as it was so nothing you said is lost. Activity shows how many passages were kept.
• Codex (ChatGPT): needs a paid ChatGPT plan (Plus, Pro, Business and so on) and the ChatGPT app (or the Codex app or Codex CLI) on this Mac, signed in with your ChatGPT account. The executable is found automatically; if not, choose it with “実行ファイルを選択…” (Choose executable…). “Codex とは？” (What is Codex?) in Settings lists what you need.
• API key: enter an API key from OpenAI (ChatGPT, Codex), Anthropic (Claude) or Google (Gemini) under “API の設定” (API settings) in Settings. It does everything Codex does, without installing Codex. Create the key in the company's console (Settings opens the page); it is kept in the Mac's keychain. “保存して確認” (Save and check) verifies the key and lists the models it can use, and you pick a model from that list (no text is sent). Usage is billed at each company's API rates, separately from plans such as ChatGPT.
• LM Studio (local LLM): with LM Studio on this Mac and a model downloaded, choose “LM Studio（ローカル）” under the same “API の設定”. “接続を確認” (Check connection) lists the models; pick one. With “LM Studio を自動で起動する” (Start LM Studio automatically, on by default), icRec starts LM Studio's server when icRec starts and, just before a summary or other work, loads the chosen model if it isn't loaded (a large model takes tens of seconds). A model icRec loads is unloaded after an hour unused, freeing memory. Open LM Studio once beforehand (that installs the lms command icRec uses). With the option off, or with the server URL on another machine, start the server and load a model from LM Studio's Developer tab. It is free and no text leaves the Mac (if you point the server URL at another machine, text goes there). The model must support structured (JSON) output; small models may not manage it.
• The sidebar shows which AI is in use (green when ready). Without Codex, an API key or LM Studio, Home becomes “icRec で探す” (Search icRec, keyword search), and “AI を使うには？” (How to use AI) explains both and opens Settings.

In a recording's details, press “要約する” (Summarize), “文章を整える” (Tidy up) or “タスクを洗い出す” (Find tasks) under a text. Notes have the same buttons.

• Results are added to the same recording as a summary or revised text; the original is kept. From a note, the result is saved as a new note.
• “Find tasks” lists suggestions under the text. Check the ones you want and press “選択したタスクを追加” (Add selected tasks). Each task links back to its source text.
• “Tidy up” fixes particles, punctuation and paragraphs without changing the content. Fillers like “えーと” and “あー” and hesitations like “なんだっけ” are removed (genuine uncertainty such as “〜かもしれない” is kept).
• Turn on “文字起こしのあと、自動で「文章を整える」” (Tidy up after transcription) in Settings to tidy up each transcript as soon as it is done. When several recordings come in together, all are transcribed first, then tidied up one by one. Transcripts already tidied up and very short ones are skipped.
• Register words transcription keeps getting wrong under “置換リスト” (Replacement list) in Settings (for example “クロードコード” → “Claude Code”). Hiragana/katakana, full/half-width and case are ignored; “試しに変換” (Try it) shows the result.
• Recordings still named as imported get a fitting title (up to 40 characters) the first time you use AI on them. It comes in the same AI response, so no extra usage. The original title stays under “Source file and date evidence” and can be restored.

If an AI job fails, Activity shows the reason Codex or the API returned, such as a usage or credit limit, a dropped connection or text that is too long. If Codex is signed out, sign in to Codex and press “再接続” (Reconnect). If an API key has stopped working, enter it again under “API の設定”.

Calendar and daily reports

• The calendar (カレンダー) shows recordings with a confirmed date and notes written on the Notes screen, by day.
• It opens in the day view on the selected day (today right after launch). Move with the arrows and “Today”, and switch to month or week.
• Click a recording or note to open its details or the note on the right. Recordings without a confirmed date collect under “Check dates” below.

Summary of the day (daily report)　Even on busy days, see what you did as a daily report without opening each recording. Available when Codex (ChatGPT) or an API key is chosen under AI (not with Apple Intelligence).

1. In the day view, press “この日の録音をまとめる（n件）” (Summarize this day's recordings) under the date.
2. The AI reads the day's transcripts and shows the summary in place.

• An overview comes first, then for each piece of work, “what was done” and “what comes next” as bullet points, each ending with the time of its recording (for example 15:56).
• Recordings with a confirmed date and a transcript are used. Tagging recordings (for example with a project name) helps group them.
• The summary is also saved to Notes with a name like “2026年9月16日（水）の日報” and can be edited. “まとめ直す” (Summarize again) replaces it with a fresh one after confirming.
• After summarizing, press “タスクを洗い出す” (Find tasks) to have the AI find to-dos in the summary. They are listed under it with checkboxes; “選択したタスクを追加” (Add selected tasks) puts them in Tasks (the same summary in Notes shows them too).
• The day's transcripts are sent to the AI's provider (OpenAI via Codex, or the company you chose for the API key). Audio is never sent.

Tasks and notes

Tasks

• Type a title and an optional due date (YYYY-MM-DD) above the Tasks list and press Return or “追加” (Add). Click the circle to complete a task.
• The dotted circle to its left marks a task in progress (対応中); completing it clears the mark. The mark is icRec-only and not sent to Google Tasks.
• Filter by open, in progress or done under “表示” (Show), and sort newest or oldest first.
• Edit changes the title, due date and note later. Delete removes duplicates or mistakes (cannot be undone).
• Task suggestions found by AI become tasks only after you review the evidence and choose “タスクに追加” (Add as task) or “見送る” (Skip).

Notes

• Keep words on the Notes screen (メモ) even on days without a recording. Save with ⌘Return or “メモを保存” (Save note); Return adds a line break.
• Summaries and revised texts copied with “Save to Notes” are managed here too. Editing a note doesn't change the recording's text.
• Search, filter by tag, edit and delete notes. Notes written on the Notes screen also appear on the calendar on the day you wrote them.

Activity

• See counts of imported, transcribed and pending recordings, and jobs that need attention. Normally only running, waiting and unresolved jobs are shown.
• While importing or transcribing, the current recording, the count (for example “2 / 5”) and progress are shown. The same progress appears at the bottom of the sidebar; click it to open Activity.
• With iPhone voice memo or AI MindClip import on, their panels show the last check, how many were imported, why reading failed, and “今すぐ確認” (Check now).
• Retry failed transcriptions with “再試行” (Retry); rerun AI or Google jobs from their item. Failures later fixed by a retry become “resolved” and appear under “完了・解決済みの履歴を表示” (Show completed and resolved).
• “片付ける” (Dismiss) removes a failure you no longer need from the list; it stays in the history as dismissed. Recordings and texts are unchanged.